The Electronic Gaming League is an organization that provides members an extracurricular activity in the form of electronic gaming.  The group functions in tandem with University Computing Services and University Computing Labs to utilize the vast technological resources of Ball State University. The goal of the Electronic Gaming League is to provide members with locations, equipment, and opportunities to take part in one of the most popular forms of digital entertainment.  Through this document, the “academic year” shall be defined as starting with the Fall Term of Ball State University and ending with the conclusion of the following Spring Semester.

Article I: Name

The organization shall be named the Electronic Gaming League and may be referred to by the acronym “EGL.”

Article II: Purpose

The purpose of this organization is to bring together Ball State University students, faculty, and staff with a common interest in electronic gaming.

Article III: Membership

Section 1:  Membership Limitations

Organizational membership is limited to Ball State University faculty, staff, and currently enrolled students. 

Section 2: Non-Discrimination Policy

Participation in the proposed organization will not be limited to a persons’ age, color, disability, ethnicity, gender, marital status, national origin, race, religion, or sexual orientation.

Section 3: Membership

• ·        Members are any person who pay dues and have the benefit of being able to fully participate in any organizational event.  Members are able to participate in league play.  Membership is contingent on a fee agreed upon by the active members during a meeting held during the academic year.
• ·        Guests are any person who participates in Electronic Gaming League events and meetings at the invitation of a current member.  Guests are encouraged to become active EGL members after two meetings.

Section 4: Membership Responsibility

Members are encouraged to attend all organizational meetings, but attendance is not required.

Section 5: Officer Resignation and Removal

If an active member or a member of the executive board decides that he/she does not want to actively participate in the EGL they may revoke their membership status.  Executives will be removed from office if the members determine through a simple majority vote that the officers are not performing their duties as required.  If the President resigns or is removed from office, the Vice President shall immediately become the President.  All other offices will be filled by a simple majority vote.  The replacement officer will be in effect immediately after the vote has ended.

Section 6: Member Expulsion

Membership privileges may be revoked by a two-thirds vote of current members held during an organizational meeting.  Membership privileges may be restored by a two-thirds vote held during an organization meeting.

Article IV: Executive Board

The Executive Board of the organization is comprised of the following members:

• President
• Vice President
• Technical Director
• Recruitment Coordinator
• Treasurer

Section 1: Executive Responsibilities

President – The President of this organization assumes the primary leadership responsibilities.  He/She will be in charge of overseeing all of the organizational meetings, events, and activities.  The President is also in charge of making sure all board members are performing the duties they have been assigned.  The President will communicate regularly with the Advisor.

Vice President – The Vice President shall aid the President in all activities.  He/She is in charge of meetings and events if the President is unable to attend.  He/She will have an active role in the development of organizational events.  The Vice President will assume the role of President if he/she decides to vacate the position. 

Recruitment Coordinator – The Recruitment Coordinator is in charge of all advertising and communications with the student body.  He/She will be in charge of locating a target audience for the organization and the active recruitment of students, faculty, and staff.

Treasurer – The Treasurer is responsible for collecting and tracking member dues.  He/She is in charge of the purchase of all items needed by the organization using group funds, as well as obtaining price quotes and comparisons.

Section 2: Board Elections

Executive board member positions will be filled by a vote session held during the last meeting of the Spring Semester.  Winners will be decided by a simple majority vote of present members.  Only members may vote for executive board members.  Winning officers will take office on the first day of the following Fall Semester.

Article V: Executive Governing Committee

The executive body is comprised of the four board members and the Advisor.  The Advisor is the liaison between the EGL and University Computing Services.  He/She will also supply the group with educational guidance and insight.

Article VI: Meetings

Regular meeting times and locations will be decided by the members of the organization during the initial meeting, but are subject to change at any time at the authorization of the President.  Meetings will outline planned activities, any changes/additions that need to be made to the organization, and any topics that rise.  At least two executive members or the Advisor must be present at all meetings where a vote will take place.  Guests are not prohibited from attending events and meetings.

Article VII: Parliamentary Authority

The book Robert’s Rules of Order by General Henry M. Robert will be used as a guide for parliamentary procedures.  If a discrepancy arises in the group, this book will be used as a resource in applicable cases.  An online version of this book can be found at this address: http://www.constitution.org/rror/rror--00.htm

Article VIII: Amendments

Amendments may be proposed by active members and the Advisor of the EGL only.  The amendment must first be brought to the Advisor for his/her approval in writing.  Before a member can propose the amendment to the group, he/she must notify the group that an amendment is going to be presented at the next meeting.  Two-thirds of the membership must be present for the amendment to be presented.  If the required quorum of members is present at the meeting, then a vote will take place.  Two-thirds of the present members must approve the amendment for it to pass.  If the amendment is passed then the constitution will reflect the update and also be dated accordingly.  If the amendment fails to pass, the amendment may not be submitted to the Advisor for approval again for at least one month from the date of the vote.